Meeting Cost Calculator

Meeting costs help you understand the true financial impact of gathering your team. Many businesses don't realize how much they spend on meetings until they calculate the labor costs. This awareness can lead to more efficient meeting practices, better planning, and significant cost savings over time.

The calculator provides estimates based on the average salary you input. For more accurate results, use actual salary data for your team members. Remember to include benefits and overhead costs (typically 25-40% of salary) for a complete picture of employee costs.

The calculator focuses on direct labor costs (attendee time based on their salaries). It doesn't include indirect costs like room rental, equipment, materials, or preparation time. For comprehensive analysis, consider adding these additional costs manually.

Reduce attendees to essential personnel only, shorten meeting durations, establish clear agendas, use async communication when possible, and regularly evaluate if recurring meetings are still necessary. Consider if the meeting could be an email or quick stand-up instead.

For a complete picture, yes. Meeting preparation and follow-up time can often equal or exceed the meeting duration itself. You can add preparation time by increasing the effective meeting duration in your calculations.

Share cost data with your team to build awareness, set meeting budgets, establish clear ROI for each meeting, regularly review recurring meetings for necessity, and train team members on effective meeting practices. Use the data to justify investments in meeting efficiency tools or training.