What is Calendly?
Stop wasting hours coordinating meetings. Calendly automates your scheduling, and this tool eliminates the tedious email chains for good. Calendly creates a personalized link that shows your real-time availability.
Simply share your link and let people book appointments directly into your free time. The system syncs seamlessly with your calendar to instantly confirm every meeting. This proactive approach saves you from constant inbox checks and manual data entry.
But does it truly deliver? Exploring numerous Calendly reviews will give you that answer. These firsthand Calendly reviews provide the clarity you need, showcasing how the tool streamines workflows for thousands. Users consistently report gaining hours back in their week.
The platform actively manages other hassles for you. It detects your guest’s time zone automatically to prevent errors. It also sends reminder emails to both parties, cutting down on no-shows dramatically. You can start this process immediately by using its robust free plan.
We encourage you to see the latest pricing plans, explore all features, and review the pros & cons of this scheduling software. A free plan awaits, and you should always compare alternatives to find your perfect fit
Recruiters, Salespersons, Marketing teams, Consultants and coaches
Key Features
Automatic Availability
Calendly checks your calendar and only shows times when you're actually free. It looks at all your calendars at once, so you never get double-booked. When your schedule changes, Calendly updates automatically. No more booking conflicts.
Different Meeting Types
Create different types of meetings - quick 15-minute calls, hour-long consultations, or all-day workshops. Each meeting type can have its own length, location (Zoom, phone, in-person), and questions you want to ask. You control how far ahead people can book.
Team Scheduling
Spread meetings across your team evenly. Calendly gives meetings to whoever is least busy. Or let people choose which team member they want. You can also find times when multiple team members are free at the same time for group meetings.
Automatic Emails
Send confirmation emails, reminders, and follow-ups automatically. You write the message once, and Calendly sends it to everyone who books. Include Zoom links, phone numbers, or questions in your emails without doing it manually each time.
Time Zone Magic
Calendly figures out what time zone each person is in and shows times in their local time. No more confusion about "Is that 3pm your time or my time?" It handles daylight saving time changes in over 230 countries automatically.
Put It On Your Website
Add Calendly directly to your website or email signature. People can book meetings without leaving your page. It matches your website colors and design. You can use buttons, pop-ups, or simple links.
Pros and Cons
Pros
- Saves time - No more email chains asking "Does Tuesday work?" Saves 5-10 minutes per meeting booked
- Good free plan - Unlike other scheduling tools, the free version actually lets you book unlimited meetings
- Easy to use - Most people set up Calendly in under 10 minutes. The interface makes sense right away
- Handles time zones well - Automatically converts times correctly for international meetings
- Looks professional - Your booking page looks clean and trustworthy to clients
Cons
- Free plan limits - You can only make one type of meeting. Need different meeting lengths? You have to upgrade
- Calendly branding on free - Free users show "Powered by Calendly" on booking pages which looks less professional
- No built-in video - You need Zoom or Google Meet. Calendly doesn't have its own video calling
- Gets expensive for teams - At $16 per person monthly, costs add up fast if you have a big team
- No contact management - Calendly doesn't store contact info. You need to connect it to a CRM tool
Pricing Plans
Standard
- Create unlimited meeting types
- Connect up to 6 calendars
- Automatic email reminders
- Group meetings (multiple people)
- Collect payments (Stripe, PayPal)
Teams
- Everything in Standard
- Share meetings across your team
- Assign meetings evenly (round robin)
- Salesforce connection
- Team admin controls
Enterprise
- Everything in Teams
- Personal account manager
- Advanced security (SSO login)
- Priority support
- Unlimited data storage
How It Compares
Acuity Scheduling
Calendly has a better free plan with unlimited meetings. Easier to use. Better team features. More app connections. Better mobile apps. Acuity only offers a free trial, not a free plan.
Doodle
Calendly connects to your calendar automatically. Doodle makes you poll people manually. Calendly is better for regular business meetings. You can customize more. Accept payments. Better video meeting setup.
Microsoft Bookings
Calendly works with any calendar (Google, Apple, Outlook). You don't need Microsoft 365. Easier to set up. Better looking pages. Works with more apps beyond Microsoft tools. Better mobile experience.
YouCanBookMe
Calendly looks more modern and professional. More people know and trust the Calendly brand. Better team scheduling. More app connections. Better mobile apps. Stronger security for big companies.