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Payment Schedule Builder · QuickLaunch Tools
Free Tool

Payment Schedule Builder

Create professional payment schedules with milestones, due dates, and amounts. Perfect for freelancers, contractors, and service businesses.

Project details

Leave blank for custom milestone amounts

Payment milestones

Preview & export

Payment schedule
📅

Add milestones to see your payment schedule

About Payment Schedule Builder

Create professional payment schedules with milestones, due dates, and amounts. Break large projects into manageable payments that protect both you and your clients. Perfect for freelancers, contractors, and service businesses.

Who it's for

  • Freelancers & consultants
  • Web designers & developers
  • Contractors & tradespeople
  • Marketing agencies

Key features

  • Unlimited milestones
  • Percentage or fixed amounts
  • Multiple currencies
  • Export as PDF or CSV

Why use it

  • Improve cash flow
  • Set clear expectations
  • Reduce payment disputes
  • Professional appearance
payment schedule milestone payments project payments freelance payments

How to create a payment schedule

1

Enter project details

Add project name, client, and total amount if using percentages.

2

Add milestones

Create payment stages with descriptions, amounts, and due dates.

3

Preview schedule

Review the formatted schedule with totals calculated automatically.

4

Export & share

Copy, download as PDF, or export to CSV for your contracts.

Frequently Asked Questions

How do I create a payment schedule?
Add your project details, then click "Add milestone" to create payment stages. For each milestone, enter a description (e.g., "Design mockups"), payment amount or percentage, and due date. The schedule updates automatically as you add milestones.
Can I use percentages instead of fixed amounts?
Yes! Enter a total project amount at the top, then use percentages (like 50% or 25%) in milestone amounts. The tool will calculate the actual dollar amounts automatically. You can also mix percentages and fixed amounts.
What format does the exported schedule use?
The schedule is formatted as a clean table with milestone descriptions, amounts, and due dates. You can copy it directly into emails, proposals, or contracts. CSV export lets you import into Excel or Google Sheets. PDF gives you a printable version.
Can I save my schedule and come back later?
Yes! Click "Save draft" to store your schedule in your browser. Come back anytime and click "Load draft" to continue editing. Drafts are saved locally on your device.
Is this tool really free?
Yes, completely free. To export or copy your schedule, we just ask for your email so we can send you tips on managing client payments and running your business more efficiently.
What are common payment structures?
Popular structures include: 50/50 split (half upfront, half on completion), thirds (deposit, midpoint, final), phased milestones (4-6 payments tied to deliverables), and monthly retainers. Choose based on your project length and complexity.
Should I always collect a deposit?
Yes. A 25-50% upfront deposit covers initial costs and shows client commitment. Never start work without at least 25%. This protects your cash flow and reduces risk if the project is cancelled.
How do I incorporate this into my contract?
Include your payment schedule as a table or appendix in your service agreement. Have clients initial next to it to make it legally binding. Reference it in contract clauses like "Work will pause if payments are more than 7 days overdue per the Payment Schedule."

Get your payment schedule

Enter your details to copy, download, or export your professional payment schedule.

Done!